LLC Virtual Address

The concept of virtual addresses was non-existent in the past few decades. As the world has been taking steps to digitalize every possible platform, there has also been a significant change in our mailing patterns. USPS has come up with many advanced innovations which make sending and receiving mails a piece of cake. Virtual addresses are a recent implementation that has been around for quite a while now but has recently started to gain popularity due to the many features it offers. These virtual addresses satisfy all the demands of a traditional physical address in many ways. In this guide, we will take a look at what is an LLC Virtual Address and what is its significance, along with information on how you can get one for yourself.

LLC Virtual Address

As the name implies, a virtual address is an address that is located at a remote location and can send and receive mails. Basically, a virtual address is also referred to as a virtual mailing address or an LLC Virtual Address. The job of a virtual address is to send and receive mails and this service can be used by both businesses and residential owners. Before diving deeper into what LLC addresses can be used for and where can you get them, it is important to understand why virtual addresses were established.

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The concept of virtual addresses has been around for the past two decades but has been gaining quite some popularity in the past years due to increased business demands. As businesses started to flourish, the need for having a secure and valid PO box that was only dedicated towards business mails kept on growing. At one point, businesses decided that they do not want to keep receiving business mails as a single PO box for both personal and business mails did not seem like a good idea. 

To resolve these issues, the concept of virtual address was introduced, which is a rented mailbox located at a certain facility.  An LLC Virtual Address(Limited Liability Company) is owned by a legal business entity, otherwise known as a private business entity. The virtual addresses can be owned by the LLCs to deliver business mails. Although these addresses are called virtual addresses, they provide a real street address that can be located and be used to send and receive mails. With a virtual mailbox, you do not have to drive miles away to check what mails you have received during the day. You can access the mails with just a swipe of your smartphone.

But Why Can You Not Use a Regular Po Box With Your House Address Instead of a LLC Virtual Address?

Although there are a few people who do not consider virtual addresses to be important, most believe that virtual addresses are a safe means to exchange business mails. There are many reasons why you might want to go for a virtual address. The number one reason is that virtual business addresses are an affordable solution that keeps both your business and personal mails separate. Relatively, a virtual box is cheaper than renting an office space. 

Another reason why you need a virtual business address is that you don’t want your home address displayed to the public. As a business owner, you have many types of customers and not everyone is a friend. If your home address is displayed as the primary address, then you are unintentionally expecting the arrival of some uninvited guests who may cause you harm. As the online marketplace is a feeding station for all kinds of scammers, thieves, and creeps, it is best to have a separate address that is far away from your physical address. This is exactly why many home business owners, online entrepreneurs, and other online businesses want a virtual address, i.e., to keep their personal information safe. 

Other reasons why you might want a virtual address are due to the community rules and regulations imposed on all the residents. As a resident of that community, you need to adhere to all the rules and restrictions laid by the homeowners. Additionally, if the area you live in is only marked for residential deliveries then having a business address will not work in your favor. 

Types of LLC Virtual Addresses

Now, that you have decided to get a virtual address for your business, you need to figure out where can you get one. Guess what, many places offer you an LLC virtual address for a certain duration. Below are some of the types of virtual mailboxes ranging from good to best in terms of the service provided:

Private Mailbox: 

 A private mailbox is a mailbox service that you can sign up for at the nearest local post office. USPS makes the sign-up procedure quite simple and efficient as most USPS services are affordable. The amount of fee you need to pay for these services depends on the mailing duration, the location of the post office, and the size of the mailbox. The cost of these mailboxes is usually $10 per month. Although this mailbox is one of the cheapest services you can ask for, there are a few drawbacks associated with it.

With the private mailbox, you only get a PO Box number instead of an address. Another disadvantage of using these boxes is that you cannot receive mails from other mail carriers such as FedEx, UPS, DHL, etc. However, you can sign up for a private mailbox from UPS which gives you a valid street address and it also accepts mails from other carriers. To find out more about the UPS mailboxes, you can refer to one of our older articles “Mailbox UPS Cost”.

Virtual Mailroom

A virtual mailroom is another service where you have the freedom to sign up for an LLC virtual address at any preferred location of your choice, i.e., it can also be a different city. Whenever a new mail is received at your address, the mails are scanned and uploaded onto a secure website to which you have access. You can view the images of the mail and tell the facility if you would like to forward the mail or carry out any other needed task. As virtual mailrooms are digitalized portals, they cost more than a Private mailbox. 

Virtual Office

A virtual office is more like a virtual mailroom which gives businesses a physical address along with many office services. With a virtual office, an employee can work from any part of the world but they have access to all the basic office-related services which are offered by the virtual mailbox such as videoconferencing, phone services, virtual assistance, and many more. All these standard business functions can be accessed by all the employees through the Internet. A virtual office is an excellent service for businesses as they no longer have to rely on postal mailboxes or virtual mailboxes. Instead, they can sign up for a virtual office and have all the business tasks accomplished. As mentioned already, a virtual office is similar to a virtual mailroom but provides the following additional features:

• A real street address that is locatable
• A virtual receptionist to manage your virtual office
• Meeting rooms along with mail scanning services
• Other phone-related services 

Where Can You Get a Virtual Mailbox and How Much Is It Priced?

You must definitely sign up for a virtual mailbox if you are someone who is constantly traveling. Based on the convenience offered and top quality customer service, after much research, we have come up with some of the best LLC virtual addresses that you can sign up for both personal and business use and avail yourself of the numerous benefits offered:

PostScan Mail(For small businesses)

PostScan mail is a virtual address that has over 400-500 customers all over the United States. It can be operated using a mobile app that is elegant yet robust in functionality to help you sort and filter your everyday mails. With the app, you can manage all the incoming mails, and you can organize them based on their significance. An exquisite feature offered by PostScan is that you get to have 30 days worth of free storage for storing letters and 7 days for packages. Additionally, the customers get to have unlimited cloud storage for all their mails. This virtual mail service is great for those who have a small network of customers. 

Pricing of PostScan

• It has a monthly fee of $15-$30
• You can unlock up to 5 – 20 free scans per month based on which service you have opted for. Once the free scan is complete, you need to pay $2 per letter.
• To forward the mails, you need to pay an amount of $0.85 in addition to the cost of shipping
• The letters can be stored in the virtual mailbox for up to 30 days for free and once the free storage period ends, you must pay $0.05 per day for a single letter
• For packages, they remain in the virtual mailbox for 7 days after which you have to pay $0.10 per day for a single pound

Incfile(Entrepreneurs Who Want to Form an Llc)

Many startups are in favor of this virtual box as it not only serves all the purposes of an established business by taking care of the tax and legal needs but is also a Registered Agent service that your business can rely on. This virtual mailbox offers many features such as real-time tracking tools, email support, phone support, etc. All the important information such as documentation, official paperwork, reminders, deadlines, etc. are digitally stored in this secure virtual box. Another interesting feature is that the customers get a free tax consultation lasting for 60 minutes from a certified tax professional. The great aspect of using this virtual address service is that you do not have to expect any hidden fees or renewal charges. As this virtual mailbox is found in all the states of the USA, it is considered best for entrepreneurs who want to form an LLC. 

Pricing

• Silver – $75 
• Gold – $224
• Platinum – $374

Planet Express(Great for Online Shoppers)

According to many users, Planet Express is one of the best virtual mailboxes that they have ever used all thanks to the special features and the pricing. This platform is especially aimed at serving the needs of online shoppers. The warehouses of Plant Express are located in parts of the USA and the UK, so, if anyone loves to shop from these places, they can sign up with Planet Express. Unlike major virtual address services, Planet Express does not ask for a heavy monthly fee. With this service, you can shop from anywhere in the USA without having to use a credit card. The orders will be placed by the company on your behalf and you need to pay them through any reliable means of payment. Some of its features include:

• Items are stored in tax-free warehouses in the USA and UK
• Great discounts are offered with shipping services like USPS, UPS, FedEx, etc
• Receive photos of packages while it’s on the way
• Packages are stored at the warehouse for 10 – 45 days (depending on the plan you chose)
• Purchase assistance included

Pricing

• Monthly fee of $0 – $10 per month
• If you want 3 photos of the contents inside the package, then you need to pay $2. For 10 photos of the package, you need to pay $5
• Package forwarding requires a fee of $2 per package in addition to the shipping cost
• After the free storage period ends, you are charged $0.01 per pound/day

Anytime Mailbox(for Both Online Shoppers and Businesses That Buy From Retailers)

The Anytime Mailbox service is a great service that is established in more than 40 countries and the number of LLC virtual addresses in each country is more than 600. This mailbox offers both standard and premium services such as local pick-up service, standard shredding service, etc. Anyone who loves to shop online or startups that want a secure mailbox can sign up for Anytime Mailbox. Some of the prominent features of Anytime Mailbox are as follows:

• Free storage for letters and packages for up to 60 days
• All major shipping carriers such as UPS, USPS, FedEx, etc offer huge discounts
• Mail consolidation
• Items can be picked up(local pickup) for a certain fee which is $1 to $5 per item
• Open and scan available for items such as documentation and paperwork
• Package forward
• Package Shredding

Pricing

• A monthly fee of $5 to $10
• Open and scan costs $0.50 per page
• Mail forwarding costs $5 along with the price for shipping
• Item is stored for free for up to 60 days and once the storage period ends, you need to pay 5 cents per item per day.

How Do You Get a LLC Virtual Address?

Now that you have an idea of what a virtual address is and what are some of the best companies that provide virtual address services, it’s time to sign up. Here is a basic guide that gives an overview of how you can sign up for the virtual mailbox, although the number of steps might differ based on the service that you chose.

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Select a LLC Virtual Address Solution That Suits Your Needs:

The first thing you need to look for is which company has a solution for all your needs. Now, there are many factors to consider when looking for a virtual address solution for your company. Aside from selecting that one that is within your budget, you also need to keep an eye out for the following:

• Check for phone answering services
• Virtual support services
• Meeting rooms for live meetings
• Also, look for an office space which can be rented just in case you need a physical office
• The location of the physical address is also important.

Select a Location

Location is a primary aspect when you are looking for a virtual mailbox. You need to select any address from the list of real addresses that are given to you. Now, you can select any address that you want, for example; you can select any address even if it is located in the next city or state. However, you must also consider the distance, as you will have to pay for mail forwarding. 

Select a Plan

From the list of given plans, you need to select which plan is better for you and your business. Some companies also give you the flexibility to make alterations to your plan. After selecting the service, simply sign up and pay the necessary fee. Once done, you can start managing your mails with ease.

What Is an LLC?

An LLC, Limited Liability Company, is a company that is formed to protect a person’s liability from the debts of a company. In many states, the residents, major corporations, individuals who live within or outside the city, or any other LLC can become the owner of the LLC. The LLC is formed by having a meeting with the Secretary of State and plans are made to help establish the business. In this meeting, the legal name of the company is established. In addition to this, the company also needs to mention the purpose and mission along with the name of the owners of the company.

The purpose of creating an LLC is to enjoy the freedom of being a small company instead of creating a high-end large corporation. You also gain the status of an official organization.

Conclusion

 A virtual address is an excellent solution if your business has just stepped into the market. Any small business owner or home business owner can help flourish their business with the use of an LLC Virtual Address. Although a virtual address is mostly used by small companies, it also works great if you have a large business. Large businesses can use the virtual office which provides many features and functions which is similar to a standard office workspace. Before you go for any LLC virtual address solution, make sure to spend some time researching how well can it help your organization.

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Frequently Asked Questions(FAQ’s)